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How to Add a Discount or Expense to a Bill in ConnectBooks
How to Add a Discount or Expense to a Bill in ConnectBooks

This article explains how to Record Promotions, Freight and other Expenses Using Service Items

Moishe avatar
Written by Moishe
Updated over a week ago

How to Add a Discount or Expense to a Bill in ConnectBooks

Adding a Discount or Promotion

If your vendor gives you a discount on a bill, follow these steps to apply it correctly in ConnectBooks:

  1. Create a Service Item for the Discount:
    Go to Inventory Items and select Create a New Service Item, Give it any name you prefer and link it to the appropriate account (such as Inventory Asset).

  2. Apply the Discount on the Bill:
    Open the bill and add the service item you created. Enter the discount amount as a negative number and set the quantity to 1. This will reduce the total bill by the discount amount.

  3. How QuickBooks Handles It:

Once you export the bill to QuickBooks, we will increase the Inventory Asset account by the full amount before the discount. and then decrease the account by the discount amount, reflecting the correct final total.

Adding a Freight or Other Expense

If you need to include a freight charge or any additional expense on the vendor bill, follow these steps:

  1. Create a Service Item for the Expense
    Go to Inventory Items and select Create a New Service Item, Give it any name you prefer and link it to the appropriate account (such as Freight In).

  2. Add the Expense to the Bill
    Open the bill and select the service item you just created. Enter the expense as a positive amount, and set the quantity to 1. This will increase the total bill accordingly.

  3. How QuickBooks Handles It:

    Once you export the bill to QuickBooks, we will apply the full Inventory amount to the Inventory Asset account, while the freight expense itself will be recorded under the Freight In account.

    If you want to calculate landed cost, click here.

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