When your items arrive, you can link the bill to the original purchase order so ConnectStock tracks exactly what you ordered, what you've received, and what's still outstanding.
How to Link a PO to a Bill
Go to ConnectStock → Purchasing → Bills.
Click Add Bill in the top right.
A list of open POs will appear. Select the PO (or POs) you want to link to this bill, then click Continue.
If you want to create a bill without linking it to a PO, click Continue Without Purchase Order.
The bill will open with the linked PO information pre filled, including items, ordered quantities, and vendor.
Linking Multiple POs to One Bill
You can link more than one PO to a single bill. This is useful when a vendor ships items from several POs together, or when you want one master bill to cover multiple orders.
Just check off all the relevant POs in the selection screen and continue. All items from those POs will appear on the bill.
Tip: When multiple POs are linked, hover over the Ordered quantity on any line item to see which PO it came from.
Partially Receiving Items
You don't have to bill everything at once. In the Billed column, enter the quantity you actually received for each item. The PO will track what's still open.
For example, if your PO was for 500 units and you only received 40, enter 40 in the Billed column. The PO will stay open with 460 units still outstanding, and you can create additional bills later as more units arrive.
You can keep doing this across as many bills as you need. The PO automatically closes once everything has been received.
One Master Bill or Multiple Bills, Your Choice
ConnectStock gives you full flexibility:
One master bill per PO — receive everything at once when the full shipment arrives.
Multiple bills per PO — record each partial shipment as a separate bill as items come in over time.
One bill across multiple POs — combine several POs into a single bill when shipments arrive together.
Use whichever approach fits how your vendor ships and how you want your records organized.
Editing the Linked POs
You can modify the linked POs on a bill at any time. Click the pencil icon next to the Purchase Order field at the top of the bill to add or remove linked POs.
Jump to the Linked PO
The PO number shown at the top of the bill is clickable. Click it to jump straight to the original purchase order.